Working with Courses and Participants

Learning Statement: In this article you’ll learn how to build and customise courses in OMBEA Connect, invite students to join these courses, and attach voting data as it comes in.
Audience: This article is aimed at OMBEA Connect Presenters.

Background

In our article on the Structure of OMBEA Connect we learned that a _Course _represents a related series of voting sessions belonging to a specific course of study. The broad overview of using courses is as follows:

  1. The Presenter creates a course.
  2. Participants enrol, or are enroled, on the course.
  3. The Presenter uploads voting data to OMBEA Connect.
  4. The Presenter attaches sessions to courses.
  5. The Presenter and Participants log in to view performance data.

So Courses are an important concept in OMBEA Connect and for them to work they must have participants enroled on them and they must have voting sessions associated to them.

Create a Course

  1. Log in to your OMBEA Connect account via connect.ombea.com.
  2. Select Courses from the left hand side.
  3. Click New Course.
  4. Enter a Course Code and a Course Name in the appropriate boxes.
  5. Use the date fields to define a Course Period. This is simply the period during which the Course will appear on your main Courses screen.
  6. Enter the grade boundaries for your course. You can add extra score levels by clicking Add Score Level.
  7. Use the colour panel by each score level to define colour codes for different levels. This will make it easier to see student performance data at a glance in the Connect reports later.
  8. Optionally, change your course to password protected mode. This helps ensure that only participants with the correct password can enrol on your course.

Enrol participants on your course

Background

Participants can either enrol on to your course themselves or, alternatively, they can be enroled on the course centrally by the Course Presenter.

Option 1: Central Enrolment

Before you start you will need the email addresses for the Connect accounts of all the Particpants you wish to enrol on your course. If you wish to enrol Participants that do not have Connect accounts, you can bulk create these accounts during this process. To do so you will need the names, email address and, optionally, the ResponsePad Device IDs for each account.

  1. Log in to your OMBEA Connect account via connect.ombea.com.
  2. Select Courses from the left hand side.
  3. On the lower half of the screen, under the heading Activities for [Course Name], click Show Participant List.
  4. Click Enrol Participants.
  5. In the dialogue box that appears, paste your list of participants from an Excel spreadsheet, bearing in mind the following rules:
    1. Each participant should be on a new row.
    2. You must include an email address for all participants, and at least their first name and last name if they don’t already have an OMBEA Participant Account.
    3. You can also include the ResponsePad Device ID and a unique User ID.
    4. The data must be in columns in the following order: Email Address, Last Name, First Name, ResponsePad Device ID, User ID.
  6. Click Next.
  7. Connect will check that all the information you have pasted makes sense, and present it back to you in a table. Check the data is correct and add any missing information as approipriate. When you have finished, click Confirm.
  8. Connect will warn you that the participants are about to be enrolled on your course and that those without participant accounts are about to have accounts created. If you are sure you wish to go ahead, click I’m sure.
  9. The process is now complete and your participants will receive up to two emails:
    1. A Connect welcome email if they didn’t already have an account.
    2. A course enrollment confirmation email.

Option 2: Participant self-enrolment

The following instructions are written so that you may pass them around to participants directly.

  1. Log in to your OMBEA Connect account via connect.ombea.com.
  2. Click Courses form the menu down the left hand side.
  3. Find the course you wish to enrol on by typing in the course presenter’s email address and clicking Search.
  4. A list of courses will appear. Click Enrol on the appropriate one.
  5. You may be asked for a password. Enter the password you have been given by the Course Presenter.
  6. If you have been issued with a ResponsePad, enter the 6-character Device ID when promoted for it. This is the 6 character code under the serial number on the back of your ResponsePad, and may consist of numbers and letters.
  7. Click Okay.

Run Sessions and upload the data

  1. After your session  upload the session file from either OMBEA Response or Response 360 using the Upload buttons. For detailed instructions see our article in the Walk section of the guide.

Match Sessions to Courses

  1. Log in to your OMBEA Connect account via connect.ombea.com.
  2. Click Courses form the menu down the left hand side.
  3. Select your Course from the main window.
  4. Click New Activity in the bottom right corner.
  5. Give your Activity a name. If you wish you can change the date and the percentage score required to achieve the different grade boundaries on the course.
  6. Click Okay.
  7. To match the session file to the Activity, click Unassigned in the Results column for the Activity.
  8. Select Use results from this session, and then select the session you just uploaded from the drop-down list.
  9. Click Okay.