Data and Reporting

Learning Statement: In this article you’ll learn how OMBEA Response 360 stores data and how you can save it as well as use it to generate a variety of reports.
Audience: This article is aimed at all OMBEA Response 360 users.

Background

When using Response 360 your are working with a .ORTS file. This contains your question lists. participant lists and voting data. We use the word Session to describe a voting activity. A Session File is your .ORS file that results from the voting activity.

Saving your Sessions

  1. Save your session from the File menu or the use the Save Session button on the Response 360 Control Panel.

Loading your Sessions

  1. If it’s not already visible, bring up the OMBEA Response 360 window by pressing CMD+1 on the Mac or clicking the Control Panel button on Windows. This option is also available from OMBEA Response 360’s Window menu.
  2. Click Open at the top of the Response 360 Control Panel.
  3. Browse to your file and open it up as you would with any other file on your computer.

If you plan to reuse your question list again, then give your file a new name to indicate that it contains real voting data. Furthermore you may wish to indicate a date upon which the votes were collected. For example, if your presentation was called ‘Employee Survey’, then rename it to ‘Employee Survey with Voting Results December’. This way you can reuse the survey many times without overwriting any one set of results.

Producing a Report

Background

When you save your session after having collected votes from an audience, OMBEA saves the voting data alongside your presentation or question lists. Behind the scenes the voting data is broken down by individual and by question. If you used any enhanced features such as participant lists, demographic grouping, or competition settings, then these will also be available for reporting purposes.

  1. If it’s not already visible, bring up the main OMBEA Response Control Panel by pressing CMD+1 on the Mac or clicking the Control Panel button on Windows. This option is also available from OMBEA Response 360’s Window menu.
  2. Click History at the top of the Control Panel.
  3. Click Reports.
  4. In the Reports Window, select a report style you wish to produce. If you click on the arrow next to each report name you will see a description of the report.
  5. By default OMBEA will produce your report in Microsoft Excel. If you wish to produce an Adobe PDF file instead, change this within the dropdown box beneath the list of reports.
  6. Click Generate.
  7. Give your report a name so that OMBEA can save it for you.
  8. OMBEA will save the report and offer to open it for you. Click Yes if you wish to open the report immediately.

The reports you generate can be saved and distributed to colleagues ‘as is’. They are no longer linked to your OMBEA system and so you can apply calculations and formatting changes to them without affecting your original voting data.

Clearing your data so you can reuse your slides

  1. If it’s not already visible, bring up the OMBEA Response 360 window by pressing CMD+1 on the Mac or clicking the Control Panel button on Windows. This option is also available from OMBEA Response 360’s Window menu.
  2. Click History at the top of the Control Panel.
  3. Click Clear History.
  4. OMBEA will ask if you wish to save your current session. For more information on saving data see this article.
  5. Your session file is now ‘empty’ of votes, ready for you to begin polling again.